Controller
ZAP IT Solutions B.V., Belfort 22, 2134 BP Hoofddorp, the Netherlands. KvK 82322619. Contact: office@zapitsolutions.net.
Data processed
- Contact form: name, email address and, if provided, company name, service area, type of engagement, a description of current systems and the text of the request.
- Server logs: IP address, date and time, requested address, browser identification string and response status, recorded by the web server for each request.
Purpose and legal basis
- Contact form data is used to answer the request and, where applicable, to prepare a proposal. Legal basis: steps taken at the request of the data subject prior to entering into a contract (Art. 6(1)(b) GDPR).
- Server logs are used to operate and secure the website. Legal basis: legitimate interest (Art. 6(1)(f) GDPR).
Cookies and tracking
This website sets no cookies, runs no scripts, uses no analytics and loads no resources from third parties. Fonts and all other files are served from this domain.
Recipients and processors
- Web hosting: Koddos, with servers in the Netherlands.
- Email: Google Workspace (Google Ireland Limited), which stores the messages generated by the contact form.
Data is not sold and is not shared with other parties unless required by law.
Retention
- Requests that do not lead to an engagement: deleted within 12 months.
- Correspondence that becomes part of the administration of an engagement: retained for 7 years, as required by Dutch tax law.
- Server logs: retained according to the hosting provider's rotation schedule.
Your rights
You may request access, rectification, erasure, restriction or data portability, or object to processing, by email to office@zapitsolutions.net. Requests are answered within one month. You may also lodge a complaint with the Autoriteit Persoonsgegevens (autoriteitpersoonsgegevens.nl).